For martial arts gym owners
Who came to class? Who’s ready for a rank review? Keep the records your staff and coaches need on the site your business controls.
BJJ gym management
Adult and kids programs need a shared record without treating every student as the same training journey.
Use the roster’s program, rank and lifecycle filters to find the right student. The profile brings attendance totals, rank history and recent activity together. Staff add or edit accounts through WordPress Users with the appropriate permissions.
Check the current waiver and choose the right class. Record attendance once, then find the visit in History. For kids programs, check the linked guardian and consent details too.
Use attendance and rank history to prepare the discussion. Eligibility is advisory. A coach with promotion permission records the decision after checking the correct program and rank; GymCore does not decide who deserves a belt.
Find students whose attendance has dropped off and give follow-up an owner. Keep notes on the next conversation and check delivery in your messaging service.
Moving an existing roster? Start with the documented CSV limits. See where AI can assist staff.
Bring attendance and rank context into the conversation before a review. The coach checks the records and makes the call. Explore GymCore AI.
From the front desk to the coach
Keep member and family relationships organized. Use the appropriate staff permissions for personal records and verify guardian access before launch.
Review attendance and rank history before a coach records a promotion. Eligibility supports a decision; it does not replace coaching judgment.
Organize programs and classes, record attendance, and review check-in history. Confirm the exact kiosk and device flow for your installation.
Publish reviewed waiver versions and identify missing current signature evidence. Your school owns its legal text and waiver policy.
Capture prospects, assign a staff member and record the next action so the next conversation has an owner.
Keep orders, renewals and refunds in their source system. Recurring payments depend on compatible subscriptions and gateway configuration.
Know what you are buying
GymCore is licensed plugin software. Hosting, WordPress administration and connected services are separate responsibilities. You can manage them with an experienced internal team or agency.
Moving systems? Start with the records you can export. Member CSV import and more complex migrations need different levels of review. Stored payment credentials and complete historical imports are not assumed.
Choose your next step
Start with the software plans. If you need help with your setup or a move from another system, talk it through first.
GymCore AI / For the work around class
On Growth, Sales can bring trial options and prospect notes together while Admin helps staff review the day’s schedule. Pro adds Coaching for attendance and rank context, plus Finance for payment questions that need attention. Coaches make the training decisions; administrators review proposed record changes.