Inventory
Start with your current platform and the files it can export. Share member records through a secure channel once the migration is scoped.
Moving to GymCore
MOVE SYSTEMS.
KEEP THE HISTORY IN VIEW.
Start with a clear inventory of members, ranks, waivers and billing. Decide what can move, what must remain available, and how you will verify the result.
Documented import guide
CSV MEMBER IMPORT.
KNOW WHAT WILL MOVE.
The built-in member importer is additive. It is not a complete replacement for migration planning.
- Prepare a protected CSV. Required columns are first_name, last_name and email. Optional fields include phone, join_date, membership_tier, belt_rank and notes. Export only records your school is authorized to move.
- Open Setup → Import Members. An administrator with manage_options reviews the five-row preview and maps columns. Resolve missing required fields before import.
- Understand duplicates. An existing email is skipped, not used to update an existing account. Reconcile shared family emails and duplicate identities before committing.
- Review the result. Imported, skipped and failed rows are reported separately. A failed row does not roll back earlier successful rows. There is no automatic bulk undo; prepare a backup and test on an isolated copy first.
WHAT THIS GUIDE DOES NOT PROMISE
The basic CSV import does not move card tokens, subscriptions, orders, family relationships, signed waivers or complete attendance and rank history. Plan those separately, with a mapping for your existing system and a way to check the result.
Review your source export and migration scope before scheduling a cutover.
A CAREFUL CUTOVER
Map & rehearse
Try a small sample on a test copy first. Check member identities, programs and required fields before importing the full roster.
Reconcile
Compare counts and spot-check records. Imported members do not prove that recurring billing, consent or waiver evidence transferred.
Launch deliberately
Name the cutover and rollback owners. Train staff, verify the first real workflow and retain access to necessary historical records.
Choose your next step
MAKE ROOM FOR THE WORK THAT MATTERS.
Start with the software plans. If you need help with your setup or a move from another system, talk it through first.